Communications

Email Signature


Top 100 signature


Now you have a new option of including Western Top 100 employee graphic, as well as links to Western social media channels (sample image on right).

To incorporate either one, refer to these links:




Microsoft Outlook


Standard Email Signature
  1. Download this Western logo file (right click and “Save As”). Don’t forget where you’ve saved this file.

    View faculty-specific images for signatures

  2. In Microsoft Outlook click on Tools, then Options.

    In Outlook for Mac, click Outlook and then Preferences.

  3. Click on the Mail Format tab and then click on the Signatures button. If you already have a signature created, you can edit this, otherwise click on New and select a name that is fitting for the signature.

    In Outlook for Mac, click on Signatures

  4. Paste the signature template that you copied onto your clipboard. 

  5. Under “Choose default signature” set “New messages” and “Replies/forwards” to the signature you just created. 
  6. Now click OK on the Signatures screen and again on the Options screen. 

    Now when you compose a new e-mail you should see your new signature.

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Thunderbird


Standard Email Signature
  1. Click on tools on the menu bar and then select Account Settings. Click on your e-mail address on the account listing on the left side of this screen.

    On the right side of this preferences screen you’ll see a place to type a signature. Make sure to put a check mark in “Use HTML”.

  2. Paste the following into the signature text box (editing with your information): 

  1. <span style="font-family: Arial; font-size: 16px;"> <img style="width: 230px; height: 60px;" title="Western University"alt="Western University" src="http://communications.uwo.ca/comms/img/esig/esig-westernu.gif"> >br> <font style="color:#4F2683"> <b>Firstname Lastname>/b> </font> <br /> <span style="font-family: Arial; font-size: 14px;">Job Title <br /> Department/Faculty <br /> Western University <br /> Office/Room Number & Building Name - London, ON, Canada <br /> e. westernid@uwo.ca <br /> t. 519.661.2111 (x88888) <br /> w. www.westernu.ca </p> <p>Like us on Facebook: www.facebook.com/westernuniversity <br /> Follow us on Twitter: www.twitter.com/westernu </p> </span> </span>
  2. Click OK at the bottom of this screen.

    Now when you compose a new e-mail you should see your new signature.

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Mac Mail


Standard Email Signature
  1. Here in your Internet browser, open this template in a new tab or window.

    View faculty-specific templates for signatures.

  2. Select the entire template by highlighting it, and copy it to your clipboard.
  3. Open Mac Mail, click on Mail on the menu bar and then on Preferences. Click on Signatures

    If you have an existing signature you can edit the existing one, or you can create a new signature by clicking the + sign and choosing a name for the new signature.

  4. Paste in the template that you copied onto your clipboard.

  5. Edit the signature to reflect your name, role and contact information.
  6. You can now close the preferences panel.  Your next e-mail will now have your new signature.

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Convergence WebMail


Standard Email Signature
  1. Log into Convergence (go to mail.uwo.ca) and click on the options button on the left side at the bottom and under identities, click on Local Account. You will now see an area to type in a signature.

  2. Click on the “Insert Image” button between the shortcut button and the smiley face button and insert the following path in the box:

    http://communications.uwo.ca/comms/img/esig/esig-westernu.gif

  3. Directly below that image, type your contact information as you would like it to appear using the following as an example:

    Firstname Lastname
    Title (Faculty or Department)
    Western University
    Street or Building Address, Building Name
    London, ON, Canada, N6A 3K7
    e. westernid@uwo.ca
    t. 519.661.2111, ext. XXXXX f. 519.XXX.XXXX

    Like us on Facebook: www.facebook.com/westernuniversity
    Follow us on Twitter: www.twitter.com/westernu

  4. Select all of the text in this box and change the font to Arial (click the first letter A on the toolbar).

  5. Click the "Add the signature to every message you compose" checkbox below the text field.

  6. You can now click the “Save Preferences” button at the bottom right side of the screen.

    Your next e-mail will now have your new signature at the bottom.

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Office 365


Standard Email Signature
  1. Here in your Internet browser, open this template in a new tab or window.

    View faculty-specific templates for signatures.

  2. Select the entire template by highlighting it, and copy it to your clipboard.
  3. Go to https://myoffice.uwo.ca and login, go to your Inbox.

  4. Click the Settings icon in the top right corner, click Options.

  5. Click Email Signature on the left.

  6. Paste in the template that you copied onto your clipboard.

  7. Edit the signature to reflect your name, role and contact information.
  8. Check off both "automatically include" boxes above the text area.

  9. Click Save.

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Faculty Signature Templates 

If you belong to a specific faculty group and want to use the faculty graphic in your email signature, please click on your faculty below for your template. Select and copy the entire template and paste into your email program.


Arts & HumanitiesEducationEngineering


FIMSGraduate & PostdoctoralHealth Sciences


LawSchulichMusic


ScienceSocial ScienceWestern Libraries

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Faculty signature links with the Top 100 Employee Logo


If you would like to use both the faculty graphic and the Top 100 Employer in your email signature, please right click on your faculty below and choose "copy URL" and use that as the URL in step 2, above.

Western logo Arts & Humanities


FIMS Grad Studies


Health Sciences Education


Engineering Law


Music Schulich


Social Science Science

Social Media Includes


You may also consider including links to Western / Faculty / Department social media channels. Copy and paste the following lines under the last line in your signature.

Like us on Facebook: www.facebook.com/westernuniversity
Follow us on Twitter: www.twitter.com/westernu

Your signature will look like this:

Firstname Lastname
Title (Faculty or Department)
Western University
Street or Building Address, Building Name
London, ON, Canada, N6A 3K7
e. westernid@uwo.ca
t. 519.661.2111, ext. XXXXX f. 519.XXX.XXXX
Like us on Facebook: www.facebook.com/westernuniversity
Follow us on Twitter: www.twitter.com/westernu